Privacy Policy

1. Information We Collect

We may collect the following types of personal information when you interact with our website or participate in club activities:

• Full name and contact details including email address and phone number

• Location information such as parish or country of residence

• Volunteer or membership registration details

• Photos or videos taken at club events, with consent

• Any information you voluntarily submit through contact forms or event sign-ups

2. How We Use Your Information

The information we collect is used solely to support the operations of RotOlympics Sports Community Club Limited. This includes communicating club news, upcoming events, and fundraising initiatives, processing volunteer and membership registrations, coordinating programs and community partnerships, and sharing updates about projects and activities across our branches.

3. How We Store Your Information

We take reasonable steps to ensure that your personal information is stored securely and protected from unauthorized access, disclosure, or misuse. Your information is accessible only to authorised club officers and administrators who require it to carry out club operations.

4. Sharing of Information

RotOlympics Sports Community Club Limited does not sell, trade, or rent your personal information to third parties. We may share information with trusted partner organizations, government agencies, or NGOs only where it is necessary to deliver a program or service, and only with your knowledge.

5. Photos and Media

From time to time, RotOlympics may take photographs or videos at events for use on our website, social media platforms, and promotional materials. By attending a club event, you consent to being photographed or filmed. If you do not wish to appear in any club media, please notify a club officer prior to the event.

6. Cookies and Website Data

Our website may use cookies to improve your browsing experience and gather basic analytics about how visitors use the site. No personally identifiable information is collected through cookies. You may choose to disable cookies through your browser settings at any time.

7. Third-Party Links

Our website may contain links to external websites operated by third parties. This Privacy Policy applies only to our website. We encourage you to review the privacy policies of any third-party sites you visit, as we have no control over their content or data practices.

8. Children's Privacy

RotOlympics serves communities that include children and young people. We do not knowingly collect personal information from children under the age of 13 without verifiable parental or guardian consent. If you believe a child's information has been submitted without consent, please contact us immediately.

9. Your Rights

You have the right to request access to the personal information we hold about you, request corrections to any inaccurate information, withdraw your consent to receive communications from us at any time, and request that your personal information be removed from our records, subject to any legal obligations.

10. Changes to This Privacy Policy

RotOlympics Sports Community Club Limited reserves the right to update this Privacy Policy at any time. Any changes will be posted on this page with a revised effective date. Continued use of the website following any update constitutes your acceptance of the revised policy.